Making Managing Office Furniture Rentals Easy for You
Our intuitive rental management software is built to manage the operational needs of modern office furniture rental companies.
Whether you rent ergonomic chairs, conference tables, cubicles, or complete workspace setups - PREXA365 keeps everything organized, visible, and profitable.
Complete Visibility
Simplified Operations
Data-Driven Decisions
Features
Powerful tools designed specifically for office furniture rental businesses to streamline operations and boost profitability.
Inventory Visibility That Scales with Demand
Track every item, from individual desk lamps to 100-chair lots with real-time status updates.
- Filter by: Available, Reserved, On Rent
- Not Available or On Hold status tracking
- Mobile scanning for asset tracking
Stay on top of your fleet without spreadsheets. Track conditions, accessories, and packages in one view.
Create and Manage Rental Contracts with Ease
Start with a quote, convert to a rental agreement, and send it with e-signature support via DocuSign.
- Flexible pricing based on duration (daily/weekly/monthly)
- Client type pricing (corporate, event, staging)
- Promotions and bundle pricing options
Update rental terms without canceling the contract. All records stay in one place.
Plan Deliveries and Pickups Without Errors
Schedule furniture drop-offs and pickups with built-in transport ticketing.
- Attach location, contact, and meter readings
- Real-time updates for drivers and logistics staff
- Eliminate back-and-forth emails
Track Returns with Condition-Based Billing
Log returned items with photos, mark for inspection, and trigger billing adjustments for damage or late returns.
Reduce disputes. Keep billing accurate.
Handle Recurring Rentals and Renewals
Easily extend rentals or switch furniture using the exchange feature without changing the rental agreement.
Adapt to client changes without disrupting workflow.
Power Metrics for Rental Businesses
Measure asset utilization, ROI, idle inventory, revenue per furniture type, and top-performing product lines.
Make faster, data-backed decisions.
Built for Real Furniture Businesses
Support for furniture packages, one-time and recurring rentals, date-based availability, and delivery coordination.
Tailored for fast-moving office furniture inventory.
One Platform for Every Workflow
Combines CRM, maintenance logs, rental reservations, inventory management, e-signing, and integrations.
Run everything in one system—from lead to return.
Trusted, Scalable, Secure
Built on Microsoft Dynamics 365, used by over 40,000 businesses globally. Access securely from any device.
No hardware. No downtime. Cloud-protected data.
Inventory
Complete visibility and control over your office furniture inventory, from individual items to large lots.
Complete Inventory Visibility
Track every piece of furniture in your inventory with real-time status updates and detailed condition reports.
Inventory Management That Works For You
Mobile Scanning & Tracking
Scan assets with mobile devices to quickly update status, location, and condition. Perfect for warehouse staff and delivery teams.
Package & Bundle Management
Create furniture packages for different client needs. Bundle desks, chairs, and accessories together for streamlined ordering.
Condition Tracking & Maintenance
Document item condition with photos and notes. Schedule maintenance based on usage or time intervals to extend furniture life.
Say Goodbye to Spreadsheets
PREXA365 eliminates the need for manual tracking. All your inventory data is centralized, accurate, and accessible in real-time.
Furniture Inventory Dashboard
Get a complete overview of your furniture inventory with our intuitive dashboard. Track availability, location, condition, and rental status at a glance.
Contracts
Create, manage, and update rental agreements with ease while maintaining complete visibility and control.
Create and Manage Rental Contracts with Ease
Start with a quote, convert to a rental agreement, and send it with e-signature support via DocuSign. All in one seamless workflow.
Flexible Pricing Options
E-Signature Integration
Seamless Updates
Plan Deliveries and Pickups Without Errors
Schedule furniture drop-offs and pickups with built-in transport ticketing. Eliminate confusion and delays.
Detailed Delivery Information
Real-Time Updates
Mobile Access
Track Returns with Condition-Based Billing
Accurately document the condition of returned items and automatically adjust billing based on damage or late returns.
Photo Documentation
Log returned items with photos to document condition and any damage.
Inspection Workflow
Mark items for inspection or service based on their condition upon return.
Automated Billing Adjustments
Trigger billing adjustments for damage or late returns automatically.
Benefits: Reduce disputes, keep billing accurate, and save staff time with automated condition-based billing.
Handle Recurring Rentals
Easily extend rentals or switch furniture using the exchange feature without changing the rental agreement.
Adapt to client changes without disrupting workflow.
Custom Contract Templates
Create and save contract templates for different client types, event categories, or rental durations.
Speed up contract creation with pre-approved templates.
Secure Document Storage
All contracts and related documents are securely stored in the cloud, accessible only to authorized personnel.
Maintain compliance with document retention policies.
Logistics
Simple and easy furniture delivery and pickup operations
Plan Deliveries and Pickups Without Errors
We help you schedule furniture drop-offs and pickups with precision, eliminating costly mistakes and improving customer satisfaction.
Built-in Transport Ticketing
Create and manage delivery tickets with all necessary information in one place. Attach location details, contact information, and special instructions.
Real-Time Communication
Drivers and logistics staff receive updates in real-time. No more back-and-forth emails or missed communications.
Meter Readings & Documentation
Record usage/hour readings and other important metrics directly in the system. Maintain accurate records for billing and maintenance.
Optimize Your Delivery Routes
Save time and fuel by planning the most efficient delivery and pickup routes. Our system helps you group deliveries by location and optimize driver schedules.
Mobile Access for Field Staff
Equip your delivery team with mobile access to all the information they need, right when they need it.
Delivery Details at a Glance
Access customer information, delivery instructions, and item details from any mobile device.
Digital Signatures
Capture customer signatures electronically for proof of delivery and pickup.
Status Updates
Update delivery status in real-time, keeping office staff and customers informed.
Customer Communication
Keep your customers informed throughout the delivery process with automated notifications and updates.
Delivery Confirmations
Send automated delivery confirmations with date, time, and item details.
Delivery Window Updates
Notify customers of their delivery window and any changes in real-time.
Pickup Reminders
Send automated reminders before scheduled pickups to ensure customer readiness.
Returns
Simplify your return process with us
Track Returns Easily
Photo Documentation
Capture and store photos of returned items to document their condition and any damage, creating a visual record for reference.
Inspection Workflow
Mark returned items for inspection or service based on their condition, ensuring they're properly maintained before returning to inventory.
Automated Billing Adjustments
Automatically trigger billing adjustments for damage or late returns, ensuring accurate and fair charges for your customers.
Benefits: Reduce disputes, keep billing accurate, and save staff time with our streamlined return process.
Handle Recurring Rentals and Renewals
Easily manage rental extensions, furniture exchanges, and recurring rentals without disrupting your workflow or creating new contracts.
Simple Rental Extensions
Need to extend a rental? Just revise the quote with a few clicks - no need to create a new contract.
Furniture Exchange
Use the exchange feature to swap furniture items without changing the rental agreement.
Flexible Workflow
PREXA365 adapts to client changes without disrupting your workflow or creating administrative headaches.
Metrics
Gain powerful insights into your rental business performance with data-driven analytics and reporting.
Power Metrics for Furniture Rental Businesses
Our comprehensive analytics platform helps you measure what matters most to your furniture rental business, enabling smarter decisions and improved profitability.
Asset Utilization Tracking
Monitor how effectively your furniture inventory is being utilized. Identify underperforming assets and optimize your fleet for maximum returns.
Return on Investment Analysis
Calculate precise ROI for each furniture category and item. Make data-backed purchasing decisions based on actual rental performance.
Idle Inventory Monitoring
Identify idle inventory and take action before it impacts your bottom line. Optimize your stock levels based on seasonal demand patterns.
Revenue Performance Metrics
Track revenue by furniture type, client segment, and rental duration. Identify your most profitable products and customer relationships.
Power BI Integration: Use built-in Power BI dashboards aligned with ARA metrics to stay ahead of industry trends and make faster, data-backed decisions.
Interactive Dashboards & Reporting
Access powerful, customizable dashboards that provide real-time insights into your rental business performance.
Customizable Reports
Create and save custom reports tailored to your specific business needs and KPIs.
Scheduled Reporting
Set up automated report delivery to key stakeholders on daily, weekly, or monthly schedules.
Data Export Options
Export reports in multiple formats including Excel, PDF, and CSV for further analysis.
Performance Trends
Track performance trends over time to identify seasonal patterns, growth opportunities, and potential issues before they impact your business.
Make data-driven decisions with confidence.
Market Segment Analysis
Analyze performance across different market segments, client types, and industries to optimize your marketing and sales strategies.
Target your most profitable customer segments.
Comparative Benchmarking
Compare your performance against industry benchmarks and your own historical data to identify areas for improvement and competitive advantages.
Stay ahead of the competition.
Business
Tailored solutions for furniture rental businesses of all sizes, designed to meet your specific operational needs.
Built for Real Furniture Businesses
PREXA365 is tailored specifically for rental businesses that manage fast-moving office furniture inventory, addressing the unique challenges and requirements of your industry.
Comprehensive Rental Scenarios
Flexible Inventory Management
Advanced Business Features
Real-time Synchronization: Every asset, order, and transaction are synced across your system in real time. No manual updates. No double entries.
One Platform for Every Workflow
PREXA365 combines all the tools you need to run your furniture rental business efficiently in one integrated platform.
CRM Integration
Track client interactions from inquiry to repeat business. Maintain profiles with history, preferences, and logs.
Maintenance Management
Keep detailed logs for each asset, schedule preventive maintenance, and track repair history to extend furniture inventory life.
Billing & Payments
Manage rentals and billing in one place. Auto-generate invoices, process payments, and track performance with detailed reports.
Inventory Tracking
Manage furniture inventory with QR/barcode scanning and tracking. Monitor location, condition, and availability in real-time.
Document Management
Streamline doc workflows with e-signature via DocuSign. Create, send, and store contracts securely in one place.
Integrations
Connect with your website and accounting systems for seamless data flow. Eliminate double entry and ensure accurate reporting.
Trusted, Scalable, Secure
PREXA365 is built on the powerful Microsoft Dynamics 365 platform - used by over 40,000 businesses globally, providing enterprise-grade security and reliability for your furniture rental business.
Cloud-Based Access
Enterprise-Grade Security
Scalable Solution
No Hardware Required: No hardware. No downtime. All your business data is in the cloud, protected and accessible whenever you need it.
Event Furniture Rentals
Manage short-term rentals for corporate events, conferences, and exhibitions with specialized workflows for quick turnaround times.
Corporate Office Setups
Streamline long-term office furniture rentals for corporate clients with recurring billing, maintenance scheduling, and inventory management.
Staging & Design Services
Manage furniture rentals for home staging, showrooms, and design projects with specialized workflows for designers and real estate professionals.